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The Assam Civil Service (ACS) is the premier service of the state of Assam. The job of a Civil Service officer is as varied and multidimensional as one can imagine. With the passage of time, the problems, challenges and expectations of the people have increased manifold and Civil Service officers are seen as a role model to rise to these challenges. In the changed socio-political and economic environment especially in the era of liberalisation and free market economy, the Civil Servants are also to function as providers of different services to the people. Under the circumstances, continuous skills up- gradation and capacity building of the officers have become more and more necessary. While efforts have been made by the Government of Assam for skill up-gradation and capacity building of ACS officers through the newly introduced in-service training, the Department of Administrative Reforms & Training also feels that a comprehensive, structured and compulsory training must be imparted to the freshly recruited ACS Officer Trainees. This Training Manual has been prepared keeping in mind, the basic requirements of the ACS Officer Trainee before he joins a field posting. This Manual will not only help the Officer Trainee in serving the people better, but will also boost his confidence coming out as he or she would in most cases, fresh from the University.

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Chapter 2

Training Schedule and Course Content

The new recruits of the ACS will join at the Assam Administrative Staff College for a 6-week period after which they will be either to districts or to the Assam Survey & Settlement Training Centre. After completion of the district attachment and survey & settlement training, they will return to the AASC for a 2 week Debriefing cum Assessment for completion of the Induction Training before being posted.   

The training programme of ACS Officer Trainees shall include four phases over a period of 10(ten) months.

2.1    Six-week induction training in Assam ------------ ----------1^st Phase

Administrative Staff College(AASC) (Institutional)          

2.2    Four month District Training--------------------------------2^nd Phase

2.3    Four month Survey and Settlement Training at--------------3^rd Phase

Assam Survey & Settlement Training Centre, Guwahati.

2.4    Two-week feed back, examination/ Debriefing in ----------Concluding Phase

The compulsory 6-week Treasury Training will have to be undertaken separately by the OTs during the probationary period.

The Assam Survey & Settlement Training Centre has a limited capacity of training not more than 40(forty). Hence when the batch of ACS Officer Trainees is large, the 2^nd Phase and 3^rd Phase of training could be rescheduled accordingly. Once the Officer Trainee (OT) completes all the four phases of training mentioned above, he/ she shall be eligible for a field posting as specified by the Personnel (A) Department, Government of Assam. Under no circumstances, a fresh recruit in ACS shall be sent to hold a post, unless and otherwise so warranted. Details of Departmental Examinations of ACS Officers are listed in Annexure-I for ready reference of the Officer Trainees. It is advisable that the new recruits should pass these examinations during the probationary period.

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Chapter 3

Six-Week Induction Training in Assam Administrative Staff College (Institutional)

3.1              Aim: The Aim of the six week initial training on induction is to equip the OTs with the required knowledge and generic skills relating to the laws, rules, procedures and administrative practices relevant to their jobs as well as to acquaint them with the development plans, priorities, policies and objectives of the time. It will also aim at initiating a process of all round self-development and inculcating the spirit of service among the OTs.

Thesubject areas that will be covered at this stage will be broadly as below-

1                    Law-Legal theory, Constitution of India, Major Acts(Evidence Act, relevant parts of Cr.P.C, IPC, CPC), Minor Acts

2                    Revenue Law & Administration in Assam

3                    Administrative Structure & Processes

4                    Organisation & functions of Government at different levels; Local Self Government

5                    District Administration; Structure & functions of the Office of the Deputy Commissioner

6                    Economy, Society and Culture of Assam & North East

7                    International, National, Regional & State issues

8                    Development policies & administration in the State

9                    Office Procedure &Management, FR-SR, Conduct & Discipline Rules, etc

10                  Fiscal management; Budget, Financial Rules, Accounts & Audit, etc

11                 Computer skills   

3.2       Methodology: The methodology of the Induction Training will be participative, intensive and learning by doing. Comprehensive reading material and hand outs will be provided for enhancing the knowledge base. The methods to be used in the training will be in the form of lecture-discussion, lessons, exercises and role-plays. The details and sessions of that training programme will be worked out by AASC immediately after the Government makes formal notification of appointment to ACS. Every effort shall be made by AASC to make the Induction Training programme lively and interesting by incorporating panel discussions, individual and group action plans, field visits, preparation and presentation of Group Reports during plenary as well as informal sessions, using audio-visual aids and computers.

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Chapter 4

District Training 

 4.1     Duration: The district training would be for a period of four months.

 4.2   Aim: The basic aim of the District Training is to provide the OTs with an opportunity to be trained on various aspects of administration at the field level. Through the people to people contact, they will be able to have a better understanding of the ground level realities and the functioning of the District Administration under varied conditions. Thus this training will give a first hand exposure to governance and duties and responsibilities of the Civil Servants.  

4.3   Objectives: The District training is designed to

1.                  Acquaint the OTs with the ground situation as it exists  

2.                  Provide an opportunity to acquaint themselves with the people, their     values, customs, problems and prospects

3.                  Provide an opportunity to critically examine the functioning of the Government at the grass root level 

4.                  Provide an insight into the administrative practices and procedures followed

5.                  Observe and learn the functioning of District level offices

6.                  Understand the role of Deputy Commissioner as District Head and co-ordinator of various District level programmes and activities

7.                  Appreciate the need for public responsibility and sensitivity involved in it.

4.4         Supervision of the District Training: The Deputy Commissioner will be responsible for overall supervision and monitoring of the training. Once the OTs report to the DC, he will initiate the training programme without further delay. The training schedule as detailed below includes attachment of the OTs with various Departmental Heads of the District including that of the DC and DC will co-ordinate with these Heads for timely completion of the programme. However the DCs are at liberty for exercising a fair amount of flexibility to make necessary changes in the schedule as per requirements of sudden exigencies like flood, relief works, droughts, elections etc. However the basic structure and objectives of the training should not be altered to the disadvantage of the OTs. The DC should insist on the other Departmental Heads of the District for arrangement of field visits for the OTs as far as practicable.

4.5   Assessment: The performance of the OTs will be assessed during the District training by AASC and some assignments will be given to the OTs for submission to the Course Director at AASC at regular specified intervals. A copy of this assignment will be sent by the OTs to the Personnel (A) Department which would reflect the performance and sincerity of the OTs to the training programme at District level.

4.6     Outline of the District Training Programme :  

The duration of the different attachments will be exclusive of holidays and every effort shall be made by all concerned to complete the District training programme within the stipulated four months time.

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5.1      As soon as the Officer Trainee joins in the district, the DC should introduce the OT to all officers and staff of the DC’s office in a staff meeting. The OT should closely observe the manner in which the DC attends to the visitors, conduct meetings, and should accompany the DC/ ADC/ SDO (S) during official tours, inspections etc.

The OT should collect a copy of the District Gazetteer of the district and go through it meticulously for first hand information about the history, society, demography, economy, administration etc of the District. The OT should also obtain the village maps of the district for ready reference during tours accompanying the DC or other District officials.

The OT with the approval of the DC may peruse the Daks and with the help of an Assistant, may mark the daks to various Branches, which in turn would help the OT in better understanding of the working of the Branches. The trainee should go through the files before these are submitted to the DC and also after necessary orders have been passed by the DC in such files.

The arrangement for receipt, perusal, registration of daks, maintenance of files, indexing, registering and recording of files are some important functions in an office and these give a fair idea of the organisational structure of the office and hence an OT is expected to take a close look at it with the help of the Manual of Office Procedure for DC’s office.

The OT should familiarize himself with the various branches of the DC’s office. For this purpose the DC should attach the OT with the Branch Officers in a phased manner and the Branch Officer, in turn, should brief the OT about the laws, rules, instructions etc governing the working of the branch. With this background and knowledge, the OT should peruse some new and old files and see whether the administrative objectives of the branch are achieved. If not, suggested remedies may be made to the Branch Officer/ DC with a copy to the Personnel (A) Department for appraisal. A brief note of various branches in DC’s office is outlined below for handy reference.

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5.2          Confidential Branch:  

This branch deals primarily with Annual Confidential Reports of officers and staff as well as some other sensitive matters such as law and order reports, enquiry reports submitted by DC to the Government and to the DC by different officers. The OT should interact with the Branch Assistants for obtaining a first hand knowledge of the branch.

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5.3          Personnel Branch:

This branch consists of (a) Personnel Section and (b) Accounts Section. The Personnel Section deals with appointments, release, conduct, discipline and other general conditions of a Government servant. This Section also looks after the transfer, deputation, release, promotions, matters related to Assam Public Service Commission including examinations, leaves, departmental proceedings and prosecution, training, service conditions, advances and matters relating to General Provident Fund, Association of Government servants, Service Books, investiture of Revenue/ Bakijai/ Magisterial powers, reservation of SC/ ST/ OBCs, pension benefits, etc. The Accounts Section deals with salary, allowances like DA, TA, audit, budget compilation, Income Tax, irregularities in respect of public finances, creation/ sanction of posts, interpretation of Fundamental Rules and Subsidiary Rules, delegation of financial powers etc. The OT is well advised to go through the files, papers, guard files for an overview of this branch and the following reading materials are suggested:

(1)   Assam Fundamental Rules and Subsidiary Rules

(2)   Assam Services (Discipline & Appeal) Rules, 1964

(3)   Assam Civil Services (Conduct) Rules, 1965

(4)   Assam Fiscal Responsibility & Budget Management Act, 2005.                

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5.4          Magistracy Branch:

This branch deals with procedure for initiating and conducting prosecutions, appointment and functioning of Government Pleaders, Public Prosecutor, legal advice matters, maintenance of law and order, blacklisting of firms and contractors, proceedings under Cr.P.C., inquest, verification of character and antecedents, matter related to Assam Police Manual, complaints against police, tour diaries of police officers, permission for holding public meetings, co-ordination with Central Para Military Forces, requisition of the services of Army, Air-Force in case of emergencies such as flood, earthquake, etc. The branch also looks after the matters discussed in the District Level Co-ordination Committee (DLCC) meetings held every month under the chairmanship of the DC and the OT should attend these meetings and interact with officers of Army, CPMF, etc for an in depth knowledge about the operations carried out under the Unified Command Structure. The Magistracy Branch is an important branch so far as the law and order aspect is concerned and the attachment of the OT with this branch should be very handy for his next field posting. The reading materials suggested below can help the OT better:

a.       Some case records of different types

b.      High Court Rules & Orders

c.        The Citizenship Act,

d.      1955 and the Citizenship Rules, 1956

e.       Supreme Court Guidelines on Preventive Detention and Arrest.

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5.5          Administration Branch:

The branch deals with Cinema and loud speakers, weapons and explosives, passport, citizenship, jail matters, information and public relations including issue of press notes, record rooms, administrative reforms, hotels and sharais, registration of newspapers etc. This is an interesting branch and the OT should make spot verifications for acquiring more information on such subjects. A sitting with District Information &Public Relations Officer may be arranged that may help the OT in his future handling of the media. Suggested reading materials for reference:

(1)   The Cinematograph Act, 1952 & Rules framed there under

(2)   The Assam Loudspeaker (Control)Act,1960 & Rules framed there under

(3)   The Arms Act, 1959 and the Arms Rules, 1962

(4)   The Indian Passport Act1946 and Rules framed there under

(5)   Foreigner’s Act 1946 and Rules framed there under

(6)   The Press & Registration of Books Act, 1867

(7)   The Unlawful Activities (Prevention) Act, 1967

(8)   The Assam Special Power (Press) Act, 1960

(9)   The Press Council Act, 1978

(10)       The Assam Record Handbook, 1925

(11)       Flag Code, 2002

(12)       Registration of Births and Deaths Act, 1969

(13)       The Armed Forces (Special Powers) Act, 1958

(14)       The Cable Television Network (Regulation) Act, 1995

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5.6          Nazarat Branch:

The branch consists of (a) Nazarat Section;(b) Bakijai Section & (c) Loan Section.

5.6.1 Nazarat Section: It deals with office accommodation, maintenance of buildings under DC, purchase of stationeries & miscellaneous articles and their proper distribution, arrangement for meetings, conferences, Circuit House and Dak Bunglows, National Flag and Anthem, Warrant of Precedence including protocol, ceremonial functions like Independence Day, Republic Day, vehicles, holidays, telephones etc.

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5.6.2        Bakijai Section: This section deals with recovery of dues under the Bengal Public Demands Recovery Act, Chapter V of the Assam Land and Revenue Regulation, 1886 relating to arrears and mode of recoveries. The OT should go through some case records and acquaint himself with the process of serving different notices to the Certificate Debtors and Certificate Holders.

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5.6.3        Loan Section: The loan section deals with administration of the Agricultural Loans Act, 1884 and rules framed under the Act, Land Improvement Loan Act, 1883, the Assam Rehabilitation Loan Rules 1957 and Assam Recovery of Loans Act, 1976.

During the period of attachment with the Nazarat Branch, the OT will also be exposed to matters relating to pay bills, contingent bills, acquittance roll, bill register, transit register, travelling and daily allowances, maintenance of Cash Book, audit reports and objections. The following reading materials will be of help to the OT:

(4)   Handbook of General Circulars compiled by AR & Training Department.    

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This branch is manned by Additional Deputy Commissioner (Development) who is backed by the District Planning Cell. The Cell consists of Senior Planning Officer, Assistant Planning Officers, Research Assistants etc. The OT should familiarise himself with the Decentralised Planning, preparation of District Development Plan, Untied Fund Schemes, MPLADS/ MLALADS, District Development Committee, District Planning and Monitoring Committee, District Level Vigilance and Monitoring Committee, DRDA matters, National Social Assistance Programme, Mid Day Meal scheme, etc. As a district head, the DC is responsible for proper planning, execution and monitoring of the above schemes and hence the OT must take special interest in these and make field visits for evaluation. Suggested reading materials are:

       (1) Guidelines on MPLADS issued by Ministry of Statistics & Programme Implementation, Government of India

       (2) Guidelines on MLALADS issued by Planning and Development Department, Government of Assam

       (3) Guidelines on NSAP issued by the Ministry of Rural Development, Government of India

       (4)   Guidelines for Chief Minister’s special schemes.

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This branch deals with licensing and prosecution under the Essential Commodities Act, 1955 & Amendment Act, 2006, Prevention of Black Marketing and Maintenance of Supplies of Essential Commodities Act, 1980, Petroleum Act, 1934, Petroleum Rules, 2002, Consumer Protection Act, 1986. Other important features of this branch are administration of Central Control Orders issued under Section 3 of Essential Commodities Act, 1955 by Central Government, State Control Orders made under Section 3 read with Section 5 of the Essential Commodities Act, 1955 by the Government of Assam. While attaching the OT with the Deputy/ Assistant Director of Supply, the DC/ ADC entrusted with training should invariably ask the former to explain the following points to the OT:

(1)   Procurement policy & mechanism for procurement

(2)   Storage of essential commodities & buffer stocks

(3)   Procedure for issue of family identity cards

(4)   Fixing of quota for different areas

(5)   Issue of licenses to establishments like Atta and Chaki mills

(6)   Price fixation and control of prices and movement of essential commodities

(7)   Distribution policy and organisation of fair price shops etc.

The OT should insist on the DDS/ ADS for sample checking of Government godowns, rice mills, ration cards, petrol pumps, fair price shops as an added tool for learning

(8)   The rights of a consumer and matters relating to consumer affairs.

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This branch is headed by Sub Registrar under the control of the Deputy Commissioner, who is also the District Registrar and deals with the administration of Indian Registration Act, XVI of 1908, Statutory Orders & Rules and Executive Orders of the Governor Act XVI of 1908, Assam Muslim Marriage & Divorce Registration Act, 1935, Hindu Marriage Act, 1955, Hindu Marriage (Assam) Rules, 1961, Indian Stamp Act, 1899(as amended), Stamp Manual, Transfer of Property Act, 1882. The OT should be attached to the Sub Registrar for familiarising himself with procedure of registration of marriage, issue of non-encumbrance certificate, registration of documents including land sale deeds and maintenance of the records. The OT should also examine the Acts & Rules wherefrom the power and authority has been derived by the offices.

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5.10      Excise Branch:

          This branch is headed by Superintendent of Excise or Deputy Superintendent of Excise under the overall control of the Deputy Commissioner and deals with the administration of the Eastern Bengal & Assam Excise Act, 1970, Assam Excise Rules 1945, Assam Distillery Rules 1945, Assam Excise (Amendment) Act, 1955, Assam Ganja and Bhang Prohibition Act, 1959, Assam Liquor Prohibition (Amendment) Act, 1962, Assam Excise Manual, 1945 Vol. I, II, & III. Hence the OT should be briefed by the SE/ DSE about the procedure for grating permits for denatured spirits, rectified spirit and dangerous drugs, procedure about settlement of spirit (Mahals) and liquor shops, calculation of security deposits, vending fees, etc and visit a warehouse and a liquor shop for verification of Registers maintained. The DC/ADC (Excise) may depute the OT along with Excise Officials & staff for conducting excise raids during his training in the District.

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5.11      Election Branch:

This branch is responsible for preparation of Electoral Rolls, conduct of Parliamentary/ Assembly elections, preparation of Electoral Photo Identity Cards and maintenance of Electoral Rolls, Ballot boxes, and EVMs as per guidelines of the Election Commission of India. The OT should be exposed to the various stages involved in the preparation / revision of Electoral Rolls, maintenance of old Electoral Rolls and continuous up gradation of the Electoral Rolls. The Election Officer will explain to the OT the background of marking some electors as Doubtful (D) voters and the cases referred to the Foreigners Tribunal for adjudication. The OTs should be made familiar with the guidelines issued from time to time by the Election Commission of India relating to ‘D’ voters. Some suggested reading materials for the OT are:

(1)   Manual of Election Laws

(2)   Hand Book for Returning Officers

(3)   Registration of Electors Rules, 1960

(4)   Conduct of Elections Rules, 1961

(5)   Compendium of Instructions of Election Commission of India.

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5.12      Land Revenue (Tauzi Nabis) Branch:

          This branch deals with matters relating to collection of land revenue & local rates, partitions, revenue appeals, establishment matters of Mouzadars, appointment and dismissal of gaon burahs, creation of Circles/ Mandal lots/ Mouzas and gaon burah lots, tour diaries of the Circle Officer and his staff, proposals for construction of Court buildings/ Circle Offices etc. A brief outline by the Branch Officer will be made to the OT on Assam Local Rates (Amendment) Act, 1954, Assam Land Revenue and Rent (Amendment) Act, 1970, Revenue Recovery (Assam Amendment) Act 1971, for better understanding of the powers and functioning of the branch.

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5.13      Land Records Branch:

          This branch is responsible for administration of Land Record Manual, correction of records of rights, maintenance of Sadar Jamabandhis, Mahapeshkhanas, recovery of arrears etc. The OT should invariably be exposed to the procedure of land record correction in the DC’s office.

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5.14      Land Acquisition & Requisition Branch:

          This branch is concerned with the acquisition and requisition of land for public purpose. As Collector, the Deputy Commissioner is empowered to acquire and requisition land under the provisions of the Land Acquisition Act, 1894(as amended), Assam Land (Requisition and Acquisition) Act, 1964, Requisition and Acquisition of Immovable Properties Act, 1964, National Highway Act, 1962, Petroleum Pipelines (Acquisition of Rights of User in Land) Act, 1962. The OT should be asked to go through a settled L.A. case to know the procedures starting from the proposal stage to the settlement and payment of compensation to the right holders including that of correction of land records.

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5.15      Land Settlement Branch:

        This branch deals with settlement of land for landless people in accordance with the Land Settlement Policy of the Government of Assam. Proposals from Circle Officers for settlement are placed before the Land Settlement Advisory Board of the district for approval. Apart from survey and demarcation of inter- District boundaries, the branch also looks after inter-State boundaries. Moreover issuance of annual/ periodic pattas and their cancellations are controlled from this branch. Settlement Branch initiates cases of encroachment of Government land and eviction. These functions are carried out under the provisions of Assam Land Revenue Regulation Act 1886 (as amended), Assam Board of Revenue Act 1962 (as amended), and Assam Public Premises (Eviction of Unauthorised occupants) Act 1971. The OT should also be able to have an overview of the administration, disposal of land in tribal belts and blocks as provided under Chapter X of the Assam Land Revenue Regulation Act 1886.

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5.16      Land Reforms Branch:

This branch is responsible for various land reforms measures of the Government of Assam like management of land belonging to religious institutions, granting of lease/ renewal of lease of ceiling surplus land in tea gardens and in acquired estates, preparation of record of rights of tenants, adhiars, resettlement of agricultural workers, examination of various reform proposals and thereby presenting views and implementation of reform measures. Some suggested readings are:

(1)   Assam State Acquisition of Zamindari Act, 1951 & Rules framed there under

(2)   Assam Non-Agriculture Urban Areas Tenancy Act, 1955 (as amended) and Rules framed there under

(3)   Assam Fixation of Ceiling on Land Holding Act, 1956,1972 & Rules framed there under

(4)   Assam Acquisition of Land Belonging to Religious & Charitable Institution of Public Nature Act, 1959(as amended) and Rules framed there under

(5)   Assam Consolidation of Land Holding Act, 1960 and Rules framed there under

(6)   Assam Gramdan Act, 1961 and Rules framed there under

(7)   Assam Bhoodan Act, 1965 and Rules framed there under

(8)   Assam Temporary Settled Area Tenancy Act, 1971 and Rules framed there under.

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5.17      Fisheries Branch:

          This branch deals with settlement and revenue collection of Revenue Fisheries under Assam Fishery Rules, 1952 and Section 155, 156 of Assam Land and Revenue Regulation Act and Indian Fisheries Act. The OT should look into the procedure of settlement and collection of revenue of an old settled revenue fishery.

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5.18      Disaster Management Branch:

          Each district has a Disaster Management Action Plan and the OT should be made available a copy of this for perusal. The branch administers Assam Relief Manual and Assam Disaster Management Act, 2005 and matters like rescue of marooned persons, distribution of Gratuitous Relief (GR) during flood, maintenance of refugee camps including grants of financial and medical relief to the marooned and displaced persons, implementation of Minimum Needs Programme (MNP), rehabilitation schemes for settling displaced persons, any other financial assistance to fire, earthquake, accident, extremist victims etc. are looked after by this branch.

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5.19      National Informatics Centre (NIC):

Here the District Informatics Officer will brief the OT about computerisation of land records, bakijai cases updating, computerised pattas, computerisation of various branches in DC’s office and works done by NIC during the conduct of Elections. The DIO will also explain various initiatives taken by the Government for e-Governance, role and functioning of CICs at the Block Level.

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Attachment with Circle Officer/ Assistant Settlement Officer

6.1      The attachment of the Officer Trainee with the Circle Officer/ Assistant Settlement Officer forms an important part of the District Training, as the OT will be observing the revenue field works from the closest quarters. The Circle Officer will explain in detail inter-alia the following works of the Revenue Circle:

(5)    Preparation of Demand Statement (Douls) & methods of collection of land revenue

(8)    Supervision of works of Mandals and Supervisory Kanungos

(10) Demarcation of boundary & boundary disputes

(11) Conversion of Annual Patta to Periodic Patta

(12) Various stages of Settlement operations

(13) Preparation of Crop-Area abstract, crop forecast, irrigation abstract.

6.2            Attachment with Lot Mandal/ Lot Patowari:

The OT will be attached to a LOT Mandal/ Patowari for a period of one or two days and the Lot Mandal (LM)/ Lot Patowari (LP) will brief him about field inspections, survey of newly occupied areas, preparation of field maps, compilation of Chitha, preparation of records of rights, inspection of Survey Marks, mutation (both office and field), updating of land records through corrections. The OT is advised to have the basic concepts of Dag, patta, Mouza, Touzi, Chitha, Jamabandhi, ferar, faut etc from the Mandal/ Patowari.

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6.3            Attachment with Supervisory Kanungo:

After his attachment with the LM/ Patowari, the OT will next be attached to the Supervisory Kanungo (SK) for a day. The SK will explain the two methods of checks generally applied on the fieldwork of a Mandal/ Patowari: (a) checks by measurement and (b) checks by inspections. Under the checks by measurement, checks are applied on the new fields brought on the map in course of regular and supplementary surveys, correction of errors, discrepancies made indicating the manner in which check lines are entered in a note book of a LM and in the field book of the SK. Under the checks by inspection, the SK will explain how newly occupied land is brought under assessment, un-assessed cultivation is detected in unsurveyed areas, how correction of entries are checked in relinquished lands and lists of faut, ferar, Jotrahin land are checked. The SK will also give a general idea about the works done by LM during the recess period like calculation of new assessment, check of totalling, check of mutations etc. The SK will also provide the OT with the registers maintained in the Circle Office and list of returns submitted by Circle Officer to the DC/ SDO (Civil) periodically for perusal. The OT should familiarise himself with the process of preparing of Actual Pay Receipts (APR) against the GR distributed during flood or any other calamity.

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6.4   Some important registers maintained at the Circle Office should be checked by the OT for his assessment report: 

(1)   Attendance Registers of LR staff & office assistants & Grade IV staff

(2)   Daily diary register of the Circle Officer

(3)   Receipt register of Government correspondences

(4)   Receipt register of miscellaneous applications

(5)   Issue Register of letters, reports etc

(6)   Register of conversion cases

(7)   Register of Non-Renewal of Annual Patta Lands

(8)   Register of encroachment cases for (a) general areas (b) tribal belt/ block

(9)   Register of mutation cases

(10)Register of Land ceiling cases

(11) Register of relinquished applications

(12) Register of Kabula petitions

(13) Court fee register

(14) Register of forms & stationeries

(15) Register of CFR books

(16) Inspection Book

(18) Mutation case diaries

(19) Miscellaneous case diary

(20) Guard File of Government Circulars

(21) Mouza Inspection files

(22) Register of stock and issuance of relief goods

(23) Register of rehabilitation grants

(24) Annual Register of Casual Leave of LR staff.

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7.1 The Treasury Officer will bring the following points for general understanding of the OT on the functioning of a treasury: Double lock system of the strong room, safe custody of valuables belonging to other departments, custody of stamp and stamp papers (Judicial and Non-Judicial), postage and excise materials, rules and procedures relating to the annual certification of worthiness by PWD, preparation of quarterly indent and forecast statement of requirement of stamp, stamp paper, postage etc; maintenance of commission accounts, verification of registers of balance of stamps and other valuables etc.

7.2 Next, the Treasury Officer will make available Gazetted Officers payment register, guard file of specimen signatures, guard file containing instructions of the Finance Department, Accountant General etc. to the Treasury Officer, copies of Last Pay Certificates for perusal of the OT.

7.3 The Treasury Officer should also explain matters relating to payment of bills like examinations of bills presented to the treasury, procedure of passing bills, Letter of Credit (ceiling) register maintenance, records of bills passed, procedure of deduction of taxes, GPF, GIS, advances and procedure for receiving bills by treasury and maintenance of token registers and differences between a Sub-Treasury and a District Treasury.

7.4 The Treasury Officer should introduce the OT to the Comprehensive Treasury Management Information System Project through which the treasuries of the state have been computerised and how on-line monitoring of treasuries by Finance Department has been made possible.

7.5 During this attachment, the OT should acquaint himself with powers and responsibility of the Treasury Officer, that of Deputy Commissioner in respect of administration of treasury, the working procedure of Sub-Treasury and inclusion of their accounts in the District Treasury, the principles to be observed in preparation of bills, maintenance of primary books of accounts by a Drawing and Disbursing officer and safeguards existent to prevent irregular withdrawals. Some suggested reading materials are:

(i)Treasury Rules and Subsidiary Orders, Second Edition, 1993

 (ii)Assam Fiscal Responsibility and Budget Management Act, 2005

 (iii) Delegation of Financial Powers Rules, 2000

8.1.1 The Superintendent of Police (SP) will explain to the OT the following:

(I) Thana operations and deployment of police

(III) Control room of District Police

(IV) Matters referred to Forensic Laboratory

8.1.2 The S.P. shall make references to the relationship between the Police and Magistracy, role of Police in maintenance of law and order, internal security, traffic control, security arrangements for VIPs, intelligence set-up, arrangement for transport of explosives and Government cash, calling of Army in aid of Civil Administration, Crime position and detection, causes of delay in investigation of cases, functional importance of a Police Battalion, concept of Section, Platoon and Company regarding manpower strength, deployment of security personnel (Police Action Plan) during Elections etc.

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8.2 Attachment in Police Station:

8.2.1 After the attachment with the SP, the OT will report to the Officer-in-Charge of a Police Station for a close look at the functioning of the police. The O.C. will brief first about the General Diary of the Police Station, its relevance as a confidential record and the manner of recording entries for daily schedule starting from 8.00 A.M. to 8 A.M. of the next morning. The General Diary gives a fair idea about the law and order situation prevailing in the area on a particular day. Any Magistrate on duty while visiting a Police Station should go through the recordings of the day in this diary for an update on the law and order situation.

8.2.2 The following important points should also be discussed in details and registers produced by the O.C. for better understanding of the OT.

(1) Formation of Village Defence Party (VDP) and appointment of the                 Secretary by S.P. on the recommendation of O.C.

(2) Nature of reports forwarded from the Police Station like charge sheet, final report in cases of insufficient evidence, civil dispute references, Non FIR complaints u/s 107, 145 Cr.P.C, prosecution reports under Motor Vehicles Act, Police Act etc.

(3) Unnatural Deaths (UD) Register and recording including inquests carried out.

(4) History sheet for criminals (in two parts)

A Roll – for active criminals

B Roll – bad character roll for reporting arrival of suspicious strangers for which a quarterly report is to be sent by O.C. to the Circle Inspector of Police of the Zone.

(5) Records relating to raids to bust illicit liquor dens, gambling places and places where anti-socials thrive.

(6) Maintenance of process registers relating to service of summons, Bail-able and Non bail-able warrants of arrests, proclamation, attachment, search warrants etc.

(7) Processing of FIRs and follow up action including preparation of case diary.

(8)Khatian Register – containing details of FIR and persons convicted by courts    after trial.

(9) Village Crime Note Book (VCNB) maintenance in four parts:

Part I – village particulars

Part II – regular case entries after submission of Final Report or charge-sheet.

Part III – recording of final court order of discharge, acquittal, conviction by name.

Part IV – relating to anti-social elements recorded at random.

(10) Gun License registers dealing with arms/weapons and their renewal.

(11) Natural registration certificate register maintained village-wise for detection of foreigners.

(12) Annual inspection report of the Police Station by the S.P.

(13) Computerization of FIR forms to provide leads in investigation of crimes.

The suggested reading materials are:

1)      Assam Police Manual (Vol. I to VI)

2)      Assam Police Act 2007.

3)      Assam Maintenance of Public Order Act, 1947

4)      Explosive Manual.

5)      Role of Central Para-Military Forces.

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9.1 Attachment with Project Director, DRDA: This attachment is made to draw specific attention of the OT to the crucial aspect of Development Administration. Here the OT will be able to know various polices and programmes of the Government for poverty alleviation together with the concept of sustainable development, promotion of rural entrepreneurship and industries, removal of bonded labour and employment generation schemes.

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9.1.1 The Project Director, District Rural Development Agency (DRDA) shall brief the OT on the structure and functioning of the DRDA, Governing Body, District Vigilance and Monitoring Committee, Block Development Committees, Block Level Co-ordination Committee, procedure of preparing Annual Action Plan, Selection of beneficiaries and role of Zilla Parishad, Anchalik Panchayat and Gaon Panchayats, concept of Self Help Groups, etc.

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9.1.2 The PD, DRDA also should elaborate on the release of fund by Central Government in instalments, release of State share as matching grant, submission of proposals, progress report and utilization certificate to the Central Government, audit of Block Accounts and overall audit of DRDA. Field realities such as guidelines constraints, political pressure and how politics, development and finance interplay, should be explained by the PD, DRDA to the extent possible.

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9.1.3 The following guidelines or schemes should be made available to the OT and field realities and progress of the scheme may be elaborated:

1)                  Indira Awas Yojana (IAY)

2)                  Swarnajaynati Gramin Swarojgar Yojana (SGSY)

3)                  Sampoorna Gramin RojgarYojana (SGRY)

4)                  Integrated Wasteland Development Programme (Hariyali)

5)                  National Rural Employment Guarantee Act (NREGA) & Schemes.

6)                  Provision of Urban Amenities in Rural Area (PURA)

7)                  Backward Regions Grant Fund.

8)                  Prime Minister Gramin Yojana

9)                  Prime Minister’s Gramin Sadak Yojana.

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9.2 Attachment with Block Development Officer: Immediately after his attachment with PD, DRDA is over; the OT will be asked to report to a Block Development Officer (BDO) at Block Head Quarter.

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9.2.1 The BDO will give an idea of the structural organization under the Panchayat Raj System (3-tier), various aspects of administrative control of BDO, role of BLCC in the matters of co-ordination of various activities of development departments, role of BDO in the matter of execution of schemes and programmes within the Block area. The concept of planning, people’s participation in developmental programmes, people’s estimate, increased agricultural production, democratic decentralization and rural leadership should also be explained to the OT.

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9.2.2 To familiarize himself with the work and responsibilities of different functionaries, the OT should interact with Extension Officer (Panchayat), Extension Officer (Credit), Extension Officer (Women &Children), Agriculture Development Officer, Junior Engineers and Gram Sevaks/ Sevikas.

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9.2.3 In the districts when National Rural Employment Guarantee Scheme is being implemented, the OT should thoroughly go through various provisions of the NREG Act (NREGA) and the method of implementation of the same including maintenance of Registers and records, Job Cards etc.

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This attachment will familiarize the OT with the workings of the judiciary and will give a fair amount of idea about our justice delivery system.

10.1 The OT will be attending and watching the proceedings of a Criminal Court and a Civil Court. He should also be asked to attend the courts of District and Sessions Judge and the Chief Judicial Magistrate in order to have a good knowledge on handlings of charge sheets, cross examinations of witnesses, admissibility of evidence, workings of the Government/ Public Pleader, Prosecution Inspector, bail applications, arguments, writing of judgements, etc.

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10.2 Then the OT will be required to peruse at least 5 (five) case records of Sessions Court and 5 cases records of the Court of Judicial Magistrate for gaining an insight into the documentation, interim orders and final judgement writings of the judicial process.

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10.3 The O.T should peruse a few case records of criminal revisions and revision orders passed by the Sessions Judge in the proceeding arising out of orders passed by Judicial Magistrates/ Executive Magistrates under Chapter –VIII (Security for keeping peace and good behaviour), Chapter X/B (Public Nuisances), Chapter X/C (urgent cases of Nuisances or Apprehended Danger) and Chapter X/D (Disputes as to immovable property) of Cr. PC, 1973.

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At the end of this training, the OT will submit a report to the District and Sessions Judge with a copy of the same to the Deputy Commissioner of the District.

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11.1 Attachment with Joint Director of Health Services: Here the OT shall be briefed about various tiers of Medical institutions such as District Civil Hospital, First Referral Units, Sub- Divisional Civil Hospitals, Primary Health Centres, Community Health Centres, Health Sub Centres, etc.

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11.1.1 The Joint Director of Health Services shall explain the following health programmes and various aspects related to such programmes:

1) National Rural Health Mission

a)      Reproductive and Other health care

b)      Janani Suraksha Yojna

c)      Family Planning Programme

d)     Routine Immunization, role of ASHA workers and ANMs

2) Malaria Control Programme with special emphasis on Japanese Encephalitis

3) National Blindness Control Programme

4) Revised National T.B. Control Programme (DOTS)

5) National Vector Borne Diseases Control Programme

7) Iodine Deficiency Disorders Control Programme

8) Pulse Polio Immunization Programme

9) National AIDS Control Programme

14) Issue relating to diseases that occur during floods, other disasters and measures taken to control these.

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11.1.2 Basically this attachment is aimed at introducing the concept of “Health for All” to the OT and hence this will help the OT in future postings in identification of pockets where above programmes could not be implemented and the reasons underlying such non-implementation. Some suggested readings are:

1.      The Epidemic Diseases Act, 1897 & Rules framed there under

2.      Prevention of Food adulteration Act, 1955 and Rules framed there under

3.      Drugs Control Act, 1950 & Rules framed there under.

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11.2 Attachment with District Elementary Education Officer cum District Mission Co-ordinator, SSA :

During the learning process, the main focus area should be the implementation of the Assam Sarba Siksha Mission Abhijan in the district and its effectiveness in promoting the cause of Universal Elementary Education.

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11.2.1 The District Mission Co-ordinator should brief the OT about community mobilization and involvement of people at every stage of Sarba Siksha Abhijan programme. An elaborate understanding of the role and functioning of School Management Committees (SMC), Village Education Committees (VEC). Gaon Panchayat Education Committees (GPEC) being formed under SSA can be conceptualised by the OT during the discussion with the DMC before a field visit to a Block Resource Centre/ Cluster Resource Centre. The OT should also peruse the District Elementary Education Plan, Perspective Plan, Annual Work Plan, SSA norms for Teacher-Pupil ratio, resultant rationalization of teachers in the schools of the district.

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11.2.2 During the field visit with DMC, the OT should observe the effectiveness of the Education Guarantee Centres in unserved habitation, alterative schooling models, running of Bridge Courses, Remedial Courses, Back to School camps, etc. The OT should interact with teachers, students, SMC, VEC regarding free supply of text books, cooked mid-day meal, school enrolment, maintenance and repair works of schools under SSA grants, social audits and its effectiveness.

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11.3.1 The OT should visit the Jail where the Superintendent of Jails will explain to him the security arrangements of the jail, distribution of works among the staff and nature of duties, admission & release of prisoners, method of calculating sentence, inspection of prisoners, classification of prisoners, salient features of open jail, reckoning of commencement of imprisonment, jail industries etc.

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11.3.2 For better understanding of the role and function of Superintendent of Jails and that of the Deputy Commissioner in Jail matters, the OT should refer to the provisions of the Assam Jail Manual (Vol. I & II).

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11.3.3 Understanding of issues related to human right inside the jail premises need be developed. Care should be taken also to develop understanding of the reform process within jails and the encouragement of creativity as a tool and these should be included in the briefing by the Superintendent of Jails.

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11.4 Attachment with the Inspector of Schools:

11.4.1 During this attachment the Inspector of School will brief the OT on inspection of schools with special reference to the instructions contained in the Appendix of the Assam Education Department Rules and Orders, Vol. I, academic supervision and educational guidance given to the teachers by the Inspector of Schools during in-service training, his control over Government/ deficit/ aided schools, constitution, dissolution and reconstitution of School Managing Committees and Governing Bodies of these schools, terms and conditions under which a school can be recognized, appointment of Hostel Superintendent, supervision of physical education, Scouting and Guiding of the students.

11.4.2 The Inspector of Schools should also give some ideas on the various Government scholarships offered to students and to the students belonging to weaker sections including remission of school fees and also various grants-in-aid a school can be eligible for, etc.

11.4.3 After this attachment, the OT will report to DC for further briefing on elementary, primary, middle vernacular, Middle English, Secondary, Higher Secondary, Universal, Women’s, Girls’ education, Governing Bodies and Managing Committees of various schools, Mid-day-Meal Scheme, functioning of ITIs, Nehru Yuva Kendras, Sainik School, Jawahar Navodaya Vidyalayas, District Library, NCC, State Madrassa Education Board, Assam Publication Board, etc.

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11.5.1 Here the OT will be briefed by DFO on the works of the Forest Department, Afforestation measures, Joint Forest Management System, Wild life preservation, man-animal conflict and payment of compensation and other relief thereon, settlement of Mahals, security arrangements in sanctuaries, encroachment of Reserve Forests, timber operations and restrictions including movement of timber from forest and patta land with special emphasis on the Hon’ble Supreme Court of India Ruling in Writ Petition (Civil) No. 202 of 1995 in Gadavarman Thirumulpad Vs. Union of India & Others and W.P.(Civil) No. 171 of 1996 in Environment Awareness Forum Vs. State of Jammu & Kashmir and Others and how these rulings have affected state revenue generation vis-à-vis protection of the environment and natural habitat. Live hood and land settlement of dwellers in forest villages has been a major concern in recent times and hence settlement initiatives by the Government for forest villages and problems that may arise due to these, should be discussed by the DFO during the attachment.

Suggested reading materials are:

1)      Assam Forest Manual (Vol. I & II).

2)      Forest Conservation Act, 1980.

3)      Wildlife Protection Act, 1972.

4)      Scheduled Tribes and Other Traditional Forest Dwellers (Recognition of Forest Rights) Act, 2006

The D.A.O. should start with various cropping seasons like Rabi, Kharif, Pre-Kharif (Ahu, Sali, Boro etc.) of the State and areas of their practice.

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11.6.1 The salient features of the following programmes and implementation should be briefed to the OT:

1) Intensive Agricultural Development Programme.

2) High Yielding Varieties Programme.

3) Assam Small Farmers Agro-Business Consortium (ASFAC).

6) National Watershed Development Project for Rain fed Areas (NWDPRA).

7) Assam Agriculture Competitiveness Project.

8) Training of progressive farmers, non-officials etc.

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11.6.2 The DAO will also include a field visit for the OT for enlightenment in matters of improved agricultural practices, major schemes of the Department, measures taken for plant protection including crop insurance, consumption of organic and inorganic fertilizers, distribution of seeds, Kisan Credit Card (KCC), farm mechanization, marketing, fruit processing, soil testing for fertility, concept of Jhum and its eradication, weather forecast for farmers, minor irrigation schemes like installation of pump sets and deep tube wells.

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11.7.1 Attachment with DVO is aimed at providing a general idea on two subjects: (1) Veterinary Service and (2) Animal Husbandry and Diary Development.

11.7.2 Under Veterinary Service, the OT should be briefed on prevention and control of cattle diseases, veterinary education and research.

11.7.3 Under Animal Husbandry and Diary Development, he should be briefed on improvement of livestock, milk supply schemes, poultry farming, artificial insemination, introduction of new breeds by area saturation, selective cross breeding etc.

11.8 Attachment with the District Fishery Development Officer cum CEO, Fish Farmers Development Agency:

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11.8.1 The DFDO cum CEO, FFDA should brief the OT about various schemes and initiatives the Department has undertaken and implemented under FFDA, settlement of revenue fisheries, facilities available for betterment of socio-economic conditions of fishermen, scientific method of fish breeding, fish seed production (Eco Hatchery), fish culture, development of natural fisheries and production of fish, marketing and processing of fish etc.

11.9.1 During this attachment, the I.C.D.S. project will be discussed in detail by the DSWO including its implementation, target, problem areas, system of procurement of foodstuff through NGOs and SHGs. The OT should be taken for a field visit of an Anganwadi Centre for a hands on observation and during this visit, the OT should interact with the Anganwadi Centre Managing Committee to know about the shortfalls.

11.9.2 The DSWO should also brief the OT about various welfare schemes for women and children, destitute, physically disadvantaged, juvenile delinquents, grants-in-aid to voluntary organizations, etc. The DSWO will also gives ideas on Bal Bhawan, State Home, Central Destitute Home, Beggars Home, Deaf and Dumb School, S.O.S. village, Old Age Homes. Suggested readings materials are: 

1) Assam Probation Officer Act, 1958 and Rules framed there under.

2) Protection of Women from Domestic Violence Act, 2005.

3) Suppression of Immoral Traffic in Women and Girls’ Act, 1956.

4) Juvenile Justice (Care and Protection of Children) Act. 2000.

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11.10 Attachment with Assistant Labour Commissioner/ Labour Officer:

11.10.1 During this attachment, the Assistant Labour Commissioner should discuss with the OT about payment of bonus, minimum wages for labour, labour welfare, employment of job seekers in Government offices and private industries through employment exchanges, settlement of industrial disputes, lockouts, maintenance of industrial harmony, conditions of service in shops and other commercial establishments, vocational and technical training of labours, craftsmen training, compensation provisions, etc.

11.10.2 A field visit to any private industrial venture, factory, tea garden, shop or commercial establishment will be helpful to know the things better. Suggested readings are:

1) Assam Tea Plantation Provident Fund Scheme Act, 1955.

2) Assam Tea Plantations Welfare Fund Act, 1959 and Rules.

3) Assam Shops and Establishments Act, 1948 and Rules.

4) The Minimum Wages Act, 1948 and Assam Minimum Wages Rules, 1952.

5) The Industrial Disputes Act, 1947 and Assam Industrial Dispute Rules, 1968.

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11.11.1 Here the DTO will dwell upon procedures, problems areas and steps taken in the field of registration of motor vehicles, collection of motor vehicle taxes, collection of arrear taxes through Bakijai, issuance of driving and conductor licenses, inspection of vehicles and testing of drivers, co-ordination and control of movement of road transport, holding of mobile courts to try motor vehicle offences, various steps taken for improvement of public transport system in the District, directions of the Hon’ble Gauhati High Court on requisition of vehicles and role of the Deputy Commissioner as Chairman, Regional Transport Authority. Suggested readings are:

1) Assam State Road Transport Act, 1954 and Rules.

2) Indian Motor Vehicles Act, 1988 and Rules.

3) Assam Passengers and Goods Taxation Act, 1962.

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11.12 Attachment with the Assistant Registrar of Co-operative Societies.

11.12.1 The ARCS will start with the concept of a Co-operative Society and explain the provisions relating to registration of societies, rights and liabilities of members of the society, procedure of enrolment of new members, management of society, election of Co-operative Societies, dissolution of societies, distribution of fund of dissolved societies, role of G.P. level Multipurpose Co-operative Societies (GPSS), procurement of food grains under P.D.S., various types of financial assistance offered to societies for agricultural operations, share capital, working subsidies, managerial subsidiaries, preparation of audit reports, etc.

11.12.2 The ARCS should also brief the OT on the functioning of Assam Co-operative Apex Bank Limited as a role model.

11.12.3 The role of Co-operative Advisory Board, Co-operative Farming Board in the sphere of providing guidance, supervision and developing co-operatives should be discussed. Suggested readings are:

11.13.1 Here the basic taxation law features should be discussed first including the concept of VAT, Mod- VAT, etc.

11.13.2 After that, the procedure, difficulties and related problems in matters of collection of purchase and sales tax from different sources, collection of tax dues from assesses, detection of tax evasion, initiation of new assessment, maintenance of registers and records, institution of cases against tax defaulters etc. should be briefed to the OT by the Superintendent of Taxes. Some reading materials are:

11.14.1 The Branch Manager of the District Lead Bank should explain the necessity for identification of a lead bank for each district and the various activities of the lead bank in the sphere of identifying areas of investment in agriculture, industries in the small sector and various other programmes of the Central and State Governments through bank finance and Government subsidies, annual targets of various bank branches of the District for generation of self employment. Moreover, matters relating to District Credit Plan, Block Level Consultative Committees, and District Level Consultation Committee should also be explained to the OT.

11.14.2 The OT shall also be given a general idea about banking procedure, acceptance of deposit, procedure of lending, criteria for fixing rate of interest on deposits, credit: deposit ratio (CDR), percentage of deposits on current account and fixed deposit as a compulsory reserve with the Reserve Bank of India, control over lending operations by changing the bank rates, management of clearing house operations and returns, reports submitted to the Reserve Bank of India.

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11.15 Attachment with the General Manager, District Industries and Commerce Centre:

11.15.1 The General Manager will first brief the OT about Government Schemes like PMRY, Rural Employment Generation Schemes of KVIC, etc.

11.15.2 The G.M. will then explain the procedure of registration and licensing of new industrial units, import license for new industries, industrial loans for small and major scale industries, setting up and maintenance of industrial estates, Special Economic Zones, North East Industrial and Investment Promotion Policy, 2007, Industrial Infrastructure Development Centre, Growth Centre, Certification Agencies, BIS specifications, ISO Ratings, Single Window Clearance, etc., functions of National Small Industries Corporation (NSIC) and Director General, Supplies and Disposal (DGS&D). The following Acts are required to be perused by the OT:

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1) Assam Preferential Stores Purchase Act.

2) Micro, Small and Medium Enterprises Development (MSMED) Act, 2006.

11.16 Attachment with the Chief Executive Officer, Zilla Parishad :

11.16.1 This is a vital component of the attachment process and during this attachment, the OT would be briefed by the CEO, Chairman, Members of Zilla Parishad about functioning of the three-tier Panchayati Raj System, fund allocation of DRDA to these Panchayats, powers of the Panchayats to enter into contracts with State Government for collection of taxes or revenues, collection of tolls, settlement of Fisheries, Haats, Ghats, Markets, Public Ferry, maintenance of audit of Accounts, etc.

11.16.2 The CEO, Zilla Parishad should also brief the OT about the guidelines and Action Plan for implementation of schemes of different development departments of Zilla Parishad as per Activity Mapping after transfer of power, by Government of Assam. 

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Some of the suggested reading materials are:

1)      Assam Panchayat Act, 1994.

2)      Assam Panchayat Constitution Rules 1995.

3)      Assam Panchayat Raj (Administrative) Rules, 1990.

4)      Assam Panchayat Constitution Amendment Rules, 2000.

5)      Assam Panchayat Financial Rules 2002.

6)      The Constitutional 73^rd & 74^th Amendment Acts.

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11.17 Attachment with Secretary, Gaon Panchayat:

11.17.1 During this attachment, the Secretary of a GP should brief the OT about Gaon Sabhas, BPL List, selection of beneficiaries, agenda of GP meetings, display of lists of various schemes, beneficiaries, roles played by PRIs in implementing various schemes related to rural development, health and education.

11.17.2 The OT should attend at least one Gaon Sabha meeting to see for himself/ herself the process of selection of beneficiaries and also attend a meeting of Raijor Padulit Raijor Sarkar(RPRS) as a redressing tool for public grievances and demands.

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11.18 Attachment with the Executive Engineer, PWD (Roads) and PWD (Buildings):

11.18.1 The OT should have a two-day attachment schedule with PWD, one day each with the Executive Engineer, PWD (Roads) and the Executive Engineer (Buildings) respectively.

11.18.2 The Executive Engineer (Roads) should explain road development programmes, building schemes under the plan, improvements of existing low standard roads, NABARD, ADB and World Bank Schemes, conversion of timber bridges to R.C.C. bridges, culverts, metal covering and resurfacing of roads, border roads and fencing, improvement of town roads and footpaths, PMGSY Schemes, National Highway Development Project including East-West corridor, maintenance of Ghats & Ferries for inland water transport, PWD Computerization Project, etc.

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11.18.3 The OT should also be given brief ideas by the Executive Engineer (Building) on valuation of Government buildings, maintenance of Circuit House/ Inspection Bunglaws/ Rest Houses/ Quarters/ Magistrate colony, assessment of rent on Government buildings, preparation of plan and estimates, schedule of rates, issuance and acceptance of notice inviting tenders including e-tendering, maintenance of Muster Rolls and Measurement Books, mode of payment against works and MR, updating of records for buildings maintained by PWD. Suggested readings are:

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2) Assam Urban Areas Rent Control Act, 1972.

11.19 Attachment with the Executive Engineer, Public Health Engineering Department:

11.19.1 The Executive Engineer, PHED will elaborate on various schemes sponsored by Central and State Governments, Water supply distribution systems, sources of water, coverage of population under a scheme, methods of survey and investigation before finalization of the scheme, role of PRIs and their participation, implementation and progress of Total Sanitation Campaign, different sewerage systems practised in urban and rural areas, use of deep tube wells, hand pumps, Tara pumps etc.

11.19.2 The Executive Engineer should also brief the OT about various impurities, contaminations, deficiencies/ excesses especially fluoride and iodine, outbreak of epidemics after a disaster due to contaminated drinking water and various water treatment plants to improve the quality of drinking water. The Executive Engineer should also highlight on various problems affecting the supply of drinking water like shortage of power, non-availability of running and maintenance funds, etc. and role of World Health Organisation (WHO) for providing safe drinking water.

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11.20.1 In this attachment, the OT will learn about the basics of river protection works, flood warning system, functioning of flood embankment system, spurs, siltation of rivers, anti erosion works carried out by the Department, maintenance of dykes, closing of breaches during floods, various Dam Projects, etc.

11.20.2 The Executive Engineer should brief the OT about various flood basins of the Brahmaputra, the Barak and its tributaries, flood prone areas of the District and experimental dredging of the Brahmaputra, salient features of Assam Flood Control and Prevention of Erosion Act, 1955.

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11.21.1 The Executive Engineer will brief the OT about various forms of irrigation like flow, lift, drip irrigation and concept of Minor irrigation scheme and Major irrigation schemes, Command Area Development, Major projects in Assam, utility of irrigation system, their maintenance and procedure regarding land acquisition.

11.21.2 The Executive Engineer will also explain the process of assessment of levies and realization of revenue from farmers against irrigation facilities provided.

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11.22 Attachment with Municipal Board/ Town Committee:

11.22.1 Here the OT will study the procedure of holding elections to Municipal Board/ Town Committee, different sources of revenue like Property tax, levies, tolls, taxes from markets, pounds, different funds being made available by Urban Development Department, role of Municipal Board/ Town Committee in providing basic amenities for Town dwellers like water supply, drainage, hygienic collection of wastes/ garbage and their disposal, disposal of sewage, offensive matters, burial of corpses, inspection of slaughter houses and provision of street lights.

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11.22.2 The Chairman of MB/ TC will also discuss with the OT about co-ordination with District Administration in regulation of traffic, prevention of obstructions, encroachment and nuisance on the roads, Master Plan of the town and enforcement of byelaws. The OT should also be given some ideas on District Urban Development Agency (DUDA), its role and functions in poverty alleviation and employment generation among the town dwellers, housing loans to low income groups, financial help including selection of beneficiaries under various Government sponsored schemes. Suggested readings are:

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1) Assam Municipal Act, 1956 as amended till date.

2) Assam Local Self Government Act, 1953 as amended.

11.23 Attachment with the Assistant Director of Handloom and Textiles and Assistant Director of Sericulture

11.23.1 During the course of this attachment, the Assistant Director of Sericulture will brief about various Government farms such as Sericulture farms, Eri Seed Farms, Basic Muga farms, Craft nurseries, collective mulberry gardening, Eri concentration centre, Muga plantations in village grazing reserves related to Sericulture.

11.23.2 The OT should also be given a general idea by the Assistant Director of Handloom and Textiles about various training facilities for improving techniques and practices relating to sericulture and weaving and development of Khadi and Village Industries. The implementation of SGSY among the Self Help Groups (SHGs) with weaving as key activity and its success in some areas should also be another focus area. Suggested reading:

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1) Assam Khadi and Village Industries Board Act, 1955.

11.24.1 During this learning process, the Sub Divisional Welfare Officer would brief the OT about various welfare schemes meant for ST, SC and OBC, Tea Garden Tribes and Ex-Tea Garden Tribes people implemented through Welfare of Plain Tribes & Backward Classes Department, Government of Assam. The OT should be informed about roles, functioning, constitution of Sub-Divisional SC/ST/OBC Development Boards, Standing Committee on Tea Garden and Ex-Tea Garden Tribe Welfare. In addition, schemes like Pre-Matric Scholarship(PMS) for students of weaker sections, grants in aid under Family Oriented Income Generating Schemes, grant in aid to socio-cultural organization, educational institutions, patients suffering from diseases like TB, Cancer, etc., Post Matric Scholarship(PMS) offered to students of weaker sections by Project Director, Integrated Tribal Development Project(ITDP) should also be discussed with the OT.

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Rules for Conduct of Departmental Examination, 1963

1.                  These examinations will be held under the direction of the Assam Public Service Commission. All officers intending to appear in an examination will apply in the prescribed form (Annexure) within the prescribed date published by the Commission.

2.                  The dates of the examination will be fixed by the Commission and duly notified to the examiners and the examinees at least one month before the examinations begin.

3.                  Examinations will be held twice a year usually in April and November.

4.                  (1) The examination will be simultaneously conducted at Guwahati, Jorhat, Tezpur, Silchar and Shillong by Local Committees which will consists of either the Chairman or Member of the Assam Public Service Commission as its President and such other officials and non-official members as may be appointed by the Chairman, APSC. The President may select a substitute in case an official or non-official person originally appointed, as a Member of the Committee, is unable for any reason to attend the examinations.

             (2) The Chairman, will select a member of the Committee to act as Superintendent for each centre. The Superintendent shall perform the duties of the President if for any unavoidable reason the latter is prevented from attending to his work.

             (3) The Local Committee will have no concern with the written examination other than to see that it is conducted with proper strictness and that the answers of examinees are forwarded in sealed covers to the Commission.

5.         (1) The examination in Assamese, Bengali, Hindi, Khasi, Karbi, Dimasa, Garo, Mishing, Bodo, Hmar and Kuki will consist of such member of the Local Committee together with any additional officer or non-official persons as may be appointed by the President to assist at the examination.

              (2) The paper for these examinations in languages will be selected or prepared according to the Chairman, APSC and marks will be assigned by this Board or under their instructions.

6.         The Chairman, APSC may direct an examinee to appear at the language examination in Khasi, Karbi, Garo, Dimasa, Mishing, Bodo, Hmar and Kuki at a place other than the usual centre of Examination.

7.         For the written examination referred to in the above rule, questions will usually be set on the requisitions of the APSC by the officers named below:

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8.         The Commission is authorised to borrow the necessary codes and Acts from the offices of the Commissioner and from the Secretariat Library and from other Government officers, if necessary, to enable examinations with books to be conducted. At the close of the examination the Superintendent will be responsible for the return of the books to the officers to which they belong. 

9.         (1) Written papers will be examined by the officers who set them or, if for special reasons their services are not available, by such other officers as the Commission may select.     

             (2) The officers who examine the papers will, as speedily, as possible communicate to the Secretary, APSC, the number of marks obtained by the examinees. The Commission will tabulate the marks and submit the results to the Chief Secretary to the Government or such other authority as may be empowered so to do who will publish the final results of the examinations in the gazette.

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 Section II-Subject and Standards of Examination 

    A-Language

10.       The languages in which examinations will be held are:

             (a) Assamese

             (b) Bengali

             (c) The tribal languages:

                  (ii)Khasi (Roman Script)

                  (iii) Dimasa (Roman Script)   

                  (v) Mishing (Assamese Script)

                  (vi) Bodo ( Dewanagiri Script)

             (d) Hindi

11.       (a) The examination will be of one standard and divided into three parts except in Hindi, viz.

            (i) Conversation and reading

            (ii) Translation

            (iii) Dictation.

            (b) The marks allotted and the time allowed in each part is as follows:

                  Pass marks 40

12. (a) Every officer must pass the language examination compulsorily as follows:

Tribal language here means one of the languages mentioned under Rule 10(c), which have a written script.

(b) The standard of the examination in the languages except Hindi will be as given below:

       (i) An officer must be able to converse freely in the language in which he is appearing. He should be able to read with fair fluency, and explain in       English two papers written in plain running hand.

       (ii) The officer must be able to correctly write down sentences spoken in the language.

       (iii) He must without assistance translate from English a short passage.

(c) Immediately after his posting, every officer should intimate to Government in the Personnel (A) Department, the language which he will take for the departmental examinations.

13.       An officer must also pass in the Hindi examination. The examination in Hindi will consist of conversation only and will be of fifteen minutes duration. Maximum marks will be 10 and the pass marks 4.

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B:   Law

14.       The examinations in law are divided into the following two parts:

(1)   Criminal Law, Civil Law and the Law of Evidence.

(2)   Revenue Law.

15        There will be four sets of question papers in the examination in Law, viz. one in each part to be answered without the aid of books, officers are not required to pass by the lower standard in the papers with the books.

16.       To pass in law parts I & II, an officer will have to obtain the following minimum marks:

The maximum marks prescribed for each of the examinations is 150. For the examination without books, 60 marks will be minimum for lower standard and 100 marks will be the minimum for higher standard. For the examination with books, 100 marks will be minimum for higher standard. However, an officer will be deemed to have passed by the higher standard if he secures a minimum of 90 marks in each of the papers (with and without books) and 200 marks in the aggregate. The time allowed for each paper will be three hours. An examinee is not required to appear in a paper again, in which he secures at least 100 marks.

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17.       The Acts, Regulations and Rules from which questions will be set are shown below. All amending acts, regulations etc. are automatically included:

Criminal and Civil Law and the Law of Evidence First Paper- without books.

The IPC Act XLV of 1860, Chapters 2,4,5 and 8 and definition of all offences.

The Cr.P.C, Act V of 1898, Chapters 4-9, 13-21,24-26.

Sections 15 to 35, 137 to 139, 142 and 146 to 153 and the First Schedule.

Criminal and Civil Law and the Law of Evidence First Paper- with book.

 The Indian Arms Act. XI of 1878 and the Rules framed there under (To be substituted by the new Act when it comes into force)

The Northern India Ferries Act XVII of 1878.

The Advocates Act, 1961 (The Legal practitioners Act XVIII of 1879,has been substituted by the Advocates Actm1961, which is being enforced in instalments.)

The Indian Explosives Act IV of 1884, and the Rules framed there under.

The Factories Act,(Act XXV of 1934, has been substituted). The Workmen’s Compensation Act VIII of 1923.

The Prevention of Food Adulteration Act, 1954.

The Bengal Eastern Frontier Regulation 5 of 1873. ( This is the correct name for the Inner Line Regulation V of 1873).

The Assam Private Fisheries Protection Act I of 1935.

The Assam Opium Prohibition Act XXIII of 1947.

The Assam Land and Revenue Regulation I of 1886, as amended and the Rules framed there under.

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The Assam Land Revenue Manual( including the introduction).

The Assam Local Rates Regulation III of 1879 as amended and Rules framed hereunder.

The Assam (Temporary-Settled Districts) Tenancy Act III of 1935.

The Assam Estate Acquisition of Zamindaris Act XVIII of 1951.

The Assam Fixation of Ceiling on Land Holding Act,1956, Act I of 1957.

The Assam Consolidation of Land Holding Act,1960.

The Assam Land ( Acquisition & Requisition) Act, 1948.

The Assam Adhiars Protection and Regulation Act, 1948.

Assam Flood Control and Prevention of Erosion Act, 1955.

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18(1)    The examination in Accounts will be one standard and two papers will be set. The question in the first paper will be set from Chapter 6-8,10-16,19,29 and 27 of the publication “ An Introduction to Indian Government Accounts and Audit, Second Edition”. The candidates will not be allowed to use the book at the time of examination.

 (2)      The questions in the second paper, in answering which candidates will be allowed to refer to books and which will be of practical character, will be set from:

       (a) The Fundamental and Subsidiary Rules:

                    (i) Section II – Chapters II, III, IV, V (omitting Rules 45-48) VI, VII, IX, X (omitting rules 64, 75(2) to 75 (c), 79-81 (b)(i), 82-83,89-92, 94, 100-A-101) and XI of the Fundamental and Assam Subsidiary Rules, 1939, Second Edition and Subsidiary Rules framed under the Fundamental Rules relating to chapters mentioned above, but excluding those relating to officers and departments specially mentioned, such as Police, Assam Survey Departments etc.

                  (ii) Section IV-Divisions, I, III, IV (excluding SR 161), V (excluding SR 165), VI (excluding SR 171-185), VII, VIII (excluding SR 191) IX, X (excluding SR 201,204,207,208-213,217,219,222,226-234), XI (excluding SR 238), XII (excluding SR 243-252), XIV (excluding SR 268), XVI, XVII, XVIII (excluding SR 280-287), XX, XXIII and XXVI.

              (b) The Assam Pension Manual, Second Edition, 1939-Chapter I, VI, VIII, X and XI, as amended.( Note: This has been replaced by the Assam Service (Pension) Rules, 1969)

             (c) The Budget Manual, Third Edition 1960-Vol.I-Chapter XV and XVI.

             (d) The Assam Financial Rules-Second Edition 1939 with appendices 4-8,10 and 15 (omitting portions relating to Forest and Public Works Departments).

             (e) The Treasury Rules and Subsidiary Orders made there under Second Edition, 1939 with appendices I and III-V (omitting portions relating to Forest and Public Works Departments).

             (f) Assam Contingency Manual.

                             The time allowed for each paper will be three hours. The maximum marks for each paper will be 150 and the minimum pass marks will be 90. However, an officer will be deemed to have passed in Accounts if he secures a minimum of 80 marks in each of the papers and 180 marks in the aggregate.

                            An examinee is not required to appear in a paper again, in which he secures at least 90.

          An examinee will not be held to have passed the examination in Accounts until the Deputy Commissioner of the District to which he is attached furnishes a certificate that the examinee was placed in charge of a District or Sub- Treasury under the general supervision of the Treasury/ Sub Treasury Officer for a period of not less than six weeks and that he underwent the training satisfactorily.

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ANNEXURE-I(A)

Application Form for Departmental Examination

To

     The Chairman, Assam Public Service Commission, Khanapara, Guwahati.

     Through the Commissioner & Secretary to the Government of Assam,

     OR     The Head of Department as the case may be.

                                                                                     Dated…………………...

With reference to the rules for the conduct   of……………..…….Departmental Examination, I have the honour to report my intention to appear at the Departmental Examination to be held on the ……………………….20…. in the following subjects:

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ANNEXURE-II

Rules for Survey and Settlement Work

1.      The course of training is divided into two parts, namely Survey and Settlement and duration of the course will be of four months, three months being devoted to Survey and one month to Land Records and Settlement training. During the period of training Officers will be under the control of the Director of Land Records.

2.      The training in Survey and Settlement will be carried out at the Assam Survey & Settlement Training Centre, Dakhin Gaon, Lokhra, Guwahati. The Director of Land Records (DLR) will arrange for the training and will lay down detailed rules from time to time for the conduct of the classes.

3.      The course will include lectures on the general principles of Survey, and instructions in the use of the different instruments with a view to give officers a practical acquaintance with the system of survey found in Assam. The syllabus of the course is as follows:

    (i) Joining of officers, issue of instruments, books, acquaintance of instruments

    (ii) Chain Survey –necessity for testing chains, methods of chaining, taking offsets, recording in field books and on Khata, reconnaissance and setting out triangles, necessity for the lines, method of surveying details by subsidiary lines, plotting from field books and in field, executing the chain survey of about 10 acres, on the scale of 16 inches or 64 inches to 1 mile, plotting the survey and drawing a scale of chains and links, preparation of diagonal scales and area square, explanation of the compass and Magnetic North.

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    (iv) Plain Table- use of plain table and sight vane for traversing

    (v) Theodolite Survey (Traversing) and Adjustment of instruments-method of observing, marking traverse stations, conditions of a traverse circuit, the universal theorem, system of co-ordinates, plotting by co-ordinates, the calculation of areas, the necessity for Azimuthal observations, executing of closed traverse circuit of at least 10 stations, computing and plotting the same on a scale of 32 inch to 1 mile and calculating area, drawing a scale of yard and one of chains and links, North Point and magnetic declination to be shown.

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   (vi) Cadastral Survey- methods of filling in detail from plotted traverse stations, necessity for distribution of error in subsidiary lines, use of pantograph and planimeter, execution of a cadastral survey of about 20 acres on the scale 64 inches to 1 mile, areas to be executed by acre comb and planimeter.

4.      Working routine- on working days, officers should work in the field from 3 to 6 hours. There will be no work on Sundays.

          During the course officers will have access to 16 inch cadastral maps prepared during settlement operations and one inch, half inch and quarter inch topographical maps of the Survey of India. The DLR will arrange for a supply of these as required.

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LAND RECORDS AND SETTLEMENT

5.      On termination of the training in Survey, the officers will be attached for training in Land Records and Settlement work. The syllabus of the training is as follows:

   (i) Preliminary instructions and lectures on the subjects below:

      (b) Surveyed and unsurveyed areas in Assam

      (c) Preparation and maintenance of maps and records

      (d) Regular and Supplementary Settlement

       (e) Maintenance of Survey marks

       (f) General duties of recorders, Deputy Collectors

       (g) Procedure of mutation in field and in office

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 (h) Settlement rules under Section I, II and III, Supervisory Kanungo, Registrar Kanungo

      (i) Assessment of Local Rates

      (j) Rules for deferred enhancement of Land Revenues

    (l) Suspension and remission of revenue.

 (ii) Practical instruction in doing field mutation in villages. This will consist of reading out the names of settlement holders recorded in periodic jamabandhis and recording the names of dakhilkars in column 5 of the chitha.

 (iii) Practical training in the present system of land classification. The officer will be taken to a typical village and given practical training in the system of land classification adopted at the last re-settlement.

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 (iv) Writing of a chitha in the field. For this purpose the officer will be divided in batches of two or three and will be given copies of existing cadastral maps of certain typical villages. Each officer will write out the chitha for at least 50 days, recording crops as well as classification in addition to names of the settlement holders and the officer in charge as it goes on, will test their work.

 (v) Area calculation and other office work after chitha working. This will be done in office; Revenue and Local Rates should be calculated at the same time.

 (vi) Re-settlement and the method of assessment under soil unit system-process will be clearly explained.

 (vii) Visit to RKG and Circle Office and examination of the registers.

 (viii) Coaching in rules- for this purpose the officer will be taken in batches of two or three at a time and the rules of the Land Revenue and Land Records Manuals will be discussed.

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6.      The DLR will arrange for such examination oral and written, if any, as he may deem necessary after the training is over.

7.      The DLR shall after the examination, if any, held under Rules 5 & 6 above submit a report on the proficiency of each officer.

8.      An officer shall not be deemed to have passed the departmental examinations until he is reported by the DLR to be proficient in Survey and Settlement work.

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ANNEXURE-III

ASSESSMENT OF PERFORMANCE FOR INDUCTION COURSE

1.            Name:

2.            Date of Birth:

3.            Year of Appointment:

4.            Date of commencement of probation:   i.e. (date of joining)

5.            Date of termination of probation:

1.            State of health:

2.            Mental Capacity:

(a)    Efforts made to acquire

knowledge relevant to job:

(b)   Analytical ability:

(c)    Power of comprehension:

3.            Communication skill (Power of expression):

(a)    Oral:

(b)   Written:

(c)    Ability to participate in discussions & seminars:

4.            Participation in class (Please comment on interest in work, punctuality, thoroughness and whether methodical and orderly etc.):

5.            Participation in sports and co-curricular activity:

6.            Performance during field visit programme:

7.            Inter-personal relationship and team work (Please comment on quality of relationship with superiors and colleagues, ability to appreciate each others point of view and also on capacity to work as a member of a team and to promote team-spirit):

8.            General comments (general appraisal of the officer’s good and bad qualities in narrative form particularly those related to character, integrity and ability to correct himself when faults are pointed out):

                                                            Signature of Course Director, AASC.

( To be sent to Personnel(A) Department, Dispur immediately after completion of Induction Course by Director Of Training, AASC.)

ASSESSMENT OF PERFORMANCE FOR DISTRICT TRAINING

1.      Efforts made to acquire knowledge relevant to the job:

         (iii) Thoroughness:

7.      Knowledge of revenue and other local laws for the time being in force:

9.            General comments (general appraisal of the officer’s good and bad qualities in narrative form particularly those related to character, integrity and ability to correct himself when faults are pointed out):

                                                            Signature of Deputy Commissioner

(To be sent to Personnel (A) Department, Dispur immediately after completion of District Training by the Deputy Commissioner)

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ANNEXURE-IV

                    In the initial days of the Raj, the Europeans manned all the high offices in India. The Statute of 1870 allowed recruitments of Indians to the Civil Services then called the Statutory Civil Service. The Statutory Civil Service was divided into two categories: Covenanted Civil Service and Uncovenanted Civil Service. The Uncovenanted Civil Service embraced a large number of public servants in India who filled executive and judicial charges not reserved for Covenanted Civil Service. In non-regulated areas like Assam, some officers of British origin and military officers were also employed in the Uncovenanted Civil Service along with the Covenanted Civil Servants on account of their special knowledge and experience. With demands for more appointment of natives of India in the administration, the Aitchison Commission in 1886 recommended abolishing Covenanted Civil Service and Uncovenanted Civil Service. As per recommendation the administrative service was divided into three branches: Indian Civil Service, Provincial Civil Service and Subordinate Civil Service. The posts of Extra Assistant Commissioner were manned by officers of the Provincial Civil Service while the Subordinate Civil Service was composed of Sub Deputy Collectors, which was a lower grade of appointment. The Aitchison Commission also recommended that certain posts held hitherto by the Officers of Covenanted Civil Service/ Indian Civil Service should be earmarked and called “Listed Posts” and manned by the better class of uncovenanted civil servants so that experienced officers of the Provincial Civil Service may be recruited to such posts. Accordingly, the Government in 1892, reserved one-sixth of the posts held by the ICS as “Listed Posts” and allotted to the Provincial Civil Service. The recruitment of Provincial Civil Service was made partly by promoting officers from the Subordinate Civil Service and partly by direct recruitment.

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                     Due to non-availability of records, it is difficult to ascertain the exact year when the Provincial Civil Service and the Subordinate Civil Service were re-christened as Assam Civil Service Class I & Assam Civil Service Class II respectively. The first reference to Assam Civil Service is found in the Administrative Civil List of 1921 where 71 officers in the rank of Extra Assistant Commissioners are categorised under the Assam Civil Service. It is interesting to note that Rai Bahadur Kanak Lal Barua figured at the top of the list, which also included legendary administrators like Pachu Gopal Mukherjee, Radha Nath Phukan, Faizuddin Ahmed, Abdur Rahim, Hem Chandra Goswami, Dohory Rupmay, Benudhar Rajkhowa, Bishnu Prasad Dowara, Jogendra Nath Barua, Probodh Chandra Bordoloi, Kali Ram Medhi, Iswar Prasad Barua, Durgeswar Sharma, Joshing Rynjah, Gyanadabhiram Barua, Surya Kanta Barua, Sidheswar Gohain, Girish Chandra Bardoloi, Kamal Chandra Kagti, Rabindra Ram Khound etc. Here it is worthwhile to mention a few Provincial Civil Service/Assam Civil Service officers of the colonial times, batch-wise, though the list is not an exhaustive one.

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1921 Batch-Nagendra Nath Phukan

1922 Batch-Chandra Kamal Bhuyan

1923 Batch-George Patrick Jerman

1927 Batch-Ikram Rasul, Rati Kanta Sarma, Horendra Nath Deka

1928 Batch –Abani Mohan Dam, Muhammad Sultan, Amrit Lal Mukherji

1929 Batch-Janmejoy Barman Rajkowar, Muhammad Umaruddin, Sunil Kumar Das

1930 Batch –Muhammad Taher, Khanindra Chandra Barua, Janendra Kumar Dutta, Cyril Steven Booth, Nagendra Narayan Das

1932 Batch- Md.Abbas-uddin Ahmed, Lakheswar Sarma, Birendra Lal Sen, R.H.Shaw, Kamala Kanta Barua

1933 Batch-Altaf Ahmed, Muhammad Sajjad Ali Mazumdar, Satyendra Nath Barkataki, Maurice Erskine St. John Perry

1934 Batch-Sarat Chandra Kagti, Anwar Hussain

1935 Batch-Prieston Blah, Saiyid Makibar Rahman

1937 Batch-Amiya Bhusan Das Gupta, Maurice Edward Aloysius Young, Ganesh Chandra Phukan, Muhammad Mahmud

1939 Batch-Herambanath Borah, Mohini Nath Phukan

1940 Batch-Lawrence Singh Ingty, Dharmananda Das

1941 Batch-E.H. Pakyntein, Bepin Kumar Borgohain, Muhib-uddin Ahmed, Khagendralal Ray, Sati Jiban Das

1942 Batch –Munikanta Barkataki, Azizur Rahman, Narayan Chandra Sarma, Samarjit Sinha, B.Westlington Roy, Durganath Hazarika, Chandra Nath Bora

1943 Batch-Ajit Kumar Roy, Sudhindra Kumar Bhattacharji, Kusum Kumar Phukan, Saiyid Aminul Haque

1944 Batch-Thaneswar Gohain, Ananga Mohan Deshmukhya, Paramesh Das Gupta, Indra Kanta Das, Abedur Rahman, Purnananda Rajkhowa

1945 Batch-Bhabani Kumar Bhuyan, Jyotirmay Barua, Padmadhar Chaliha, Ram Bhadra Medhi, Jamaluddin Ahmed

1948 Batch -Bimala Duarah, Munin Gogoi.

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                     Till the time the Assam Public Service Commission was constituted on 01-04-1937, all the administrative officers in the Uncovenanted Civil Services were appointed by nomination from educated and relatively well to–do families of Assam. Higher family background and deeper allegiance and loyalty to the British regime were the primary considerations for such appointments. The first competitive examination was held only in 1942. Till 1986 there was recruitment to both ACS Class-I & Class-II. These two services were eventually amalgamated in 1989 to constitute the Assam Civil Service, as it is presently known.

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ANNEXURE-V

Some useful “Do’s and Don’ts” for Administrators

 [Some extracts from list of useful “Do’s and Don’ts” for Administrators, based on the remarks of Shri R.P.Noronha, ICS, formerly Chief Secretary, Madhya Pradesh are given below. They are purely illustrative. Observance of these Do’s and Don’ts right from the training stage itself will stand the officer in good stead throughout his service career.]

          Do attend the main office everyday punctually and have all your interviews there. This is the only way of ensuring that your assistants will be punctual. Also it is conductive to the mental discipline that is so essential for a good civil servant.

           Do take up at least some revenue appeals; they are surest way of getting to know your assistant’s work.

           Do be patient and give everyone a fair hearing. A civil servant who loses his temper and bullies people is an abomination.

            Do learn the work of your subordinate thoroughly. Unless you do, you cannot inspect it with a good conscience.

            Do remember that there is no good work that is not inspected. Make your own inspections and ensure that your assistants do likewise.

            Do make it a habit to drop informally at the table of each person working under you from the junior most Assistants upwards, to see how he is getting on, preferably on the opening hour.

            Do take the trouble to correct and explain rather than to merely condemn and criticize.

            Do treat the head of other offices in the district as equal partners in a common enterprise and if you are really as good as you think you are, ensure that your wife behaves in the same way with their wives.

            Do identify yourself with the hopes and aspirations of the people you serve. Always remember that people are the important things not report and files.

You will be remembered by what you have achieved for the people.

            Do learn all you can about the people because without this knowledge, you cannot help them effectively.

            Do be willing to meet the public without late or hindrance, because this is the biggest single check on corruption and exploitation.

            Do take an interest in what the other departments are doing in the district and help them all you can. Working in a watertight compartment is never successful.

            Do turn a deaf ear to back biters, talebearers and flatterers.

            Do retain your sense of humour. It will make bearable even the worst situation.

            Do implement all government policies with dedication and to the best of your ability even if you disagree with them. This is   what you are paid for and it would be positively dishonest to do otherwise.

            Do state your views honestly but without exaggeration and resist firmly any temptation to play to the gallery.

            Above all Do remember that in the last analysis, you and you alone are responsible for what you do.

            Don’t think you know about anything. Every time you have to deal with a problem; read up the law and rules unless you think you can make your own. If you do, you are still in the primary grade, and no one can help you.

            Don’t compromise with quality. Whatever you do should be the best you can do.

            Don’t take part in cliques and intrigues.

            Don’t treat your co- workers as if they are machines. Unless they like and respect you, they will not give of their best and without their best your own performance will be mediocre. Above all, do not humiliate them before others.

            Don’t be afraid to take decisions. When you have to take them, take them as quickly as possible. This may get you into trouble sometimes but a civil servant who has never been in trouble is not worth his salt.

            Don’t forget that you are servant of the public, because all of you carry out the wishes of the public as embodied in the laws formulated by the elected representatives of the people, not as formulated in mob slogans and riots. In moments of crisis and stress the saner elements in the public look to you for things, a constructive lead and protection from anti-social elements. Do not fail them.

            Don’t lose confidence in yourself. No crisis can last forever and if you keep your head, the odds will be in your favour, because public opinion is bound to swing round to your side. At the worst moment, dig your heels in and hang on to the rope, you will win the tug.

            Don’t be afraid of being wrong. But if you are, admit it gracefully and you will find the public will not hold it against you. The only man who never makes a mistake is the man who abstains entirely from action of any sort.

            Don’t be condescending. Treat all as your equals, with courtesy and consideration.

            Don’t give false hopes to the public. If you have to say No, say it politely and firmly.

            Don’t pass the buck by blaming Government or a superior officer for an unpopular decision.

            Don’t allow yourself to be identified with any person or party.

            Don’t allow yourself to be pressurized into any action which you feel to be wrong.

            Don’t ask for favour e.g. a particular posting or job.

            And finally, Don’t be lazy. Remember that genius is one part inspiration and nine parts perspiration.

ANNEXURE-VI

(As on 31-8-2007)

ANNEXURE-VII  

(Training Institute Of ACS Officer Trainees)

The Assam Administrative Staff College is located in the South Eastern corner of the City of Guwahati. The area is popularly known as Jawaharnagar, Khanapara, in between the National Highway 37 to the South and the Khanapara - Beltola road to the North. It is located at a distance of 5 kms. from the Dispur Capital Complex, 11 km from both the Guwahati Railway Station and State Transport Bus Station and 33 km from the Lokapriya Gopinath Bordoloi International Airport. The College can be approached from the Khanapara Bus terminal or from the Beltola junction.

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Status of the Institute:

Is the Apex Civil Services Training Institution of Government of Assam, Administrative Reforms and Training Department.

Is the Regional Training Institute of the Department of Personnel and Training, Government of India for imparting training of trainer’s courses for North Eastern and Eastern States.

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The principal activities of the institute are:

To submit proposals of training to the government, based on organizational/individual training needs.

To organize trainings, based on needs.

To prepare, update training materials

To internally validate the training course to improve training

To provide consultancy service

To improve methodology of training to make it cost effective

To adhere to Systematic Approach to training.

To act as nodal training centre in respect of Training of Trainers on a regional basis.

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 To enhance capacity building of client organizations for human resource development.

 To promote and sustain technical expertise in management of training.                   

 To function as a nodal agency for State Training Institutions.

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Organizational Structure:

             The Assam Administrative Staff College is headed by the Director of Training and is assisted by eight numbers of Joint Directors of Training and two numbers of Deputy Directors of Training posted from amongst the officers of State Civil Service, State Finance Service and State Education Service. An Administrative Officer, a Finance and Accounts Officer, a Registrar and two Superintendents assist the Director in administrative matters. The IT needs of the organisation are looked after by a Systems Analyst and a Programmer in addition to their role as faculty

INFRASTRUCTURE OF ASSAM ADMINISTRATIVE STAFF COLLEGE:

·     Eleven AC and two Non-AC classrooms + One Projection Room.

·    Two large conference rooms with seating capacity of 150 persons.

·    Two computer labs with internet connectivity (VSAT + Cable)

·    Video conferencing facility

·    Furnished hostel with 58 AC & 14 Non AC rooms + 4 Air-conditioned suites for Guest faculty.

·    Latest Teaching and Learning Equipment.

·    Excellent Library rich with books, newspapers, journals and magazines.

·    Sports Complex.

                          The Assam Administrative Staff College has been functioning in the present administrative building since 1991-92. The building has a total plinth area of 17,667 sq. meters in its ground, first, second and third floor taken together. The building accommodates

i.                    Training, Research & Development

ii.                  Administration

iii.                Library

iv.                Centres

v.                  Computer lab.

The hostel of the Assam Administrative Staff College is located in its own campus at Khanapara. The hostel block comprises of about 70 well-furnished single seated rooms with attached bath. All the rooms in the hostel are air conditioned with intercom facilities. There are also 4 suites in the hostel complex for accommodating guest faculty. The hostel complex also has a lounge, a conference hall and a T.V. room. The dining hall in the hostel can accommodate hundred persons at a time.

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The library of the Staff College had its modest beginning in the year 1961 with a collection of about 500 books. With purchases in the subsequent years the collection of books has now risen to around 80,000 (volumes) at present. The existing collection of books in the library covers almost all the major fields such as literature, science, technology, environment, law, management, IT and computer, social sciences, human rights, gender issues, public administration including Central and State Government rules, regulations and acts. The library has a very rich reference section consisting of different kinds of encyclopaedia, dictionaries, handbooks, reports and a special section on area studies of the North East Region. Multi-terminal computers have been installed in the library to computerize all the library services.

The library at present subscribes to journals including some foreign journals. The day-to-day affair of the Library is looked after by trained Librarian and Assistants. The membership of the Library is open to all government employees based in Guwahati.

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            The Computer Centre of the Staff College was started in the year 1990. All the necessary Computer and related equipments are available in the Centre. Following are the list of IT equipments available in the computer centre.

The AASC is equipped with the latest training equipments. These include white boards, overhead projectors, video projectors, LCD, slide projector, epidiascope, 16mm cinema projector, TV, VCR, tape recorder, conference address system, spiral binding, lamination machine etc.

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The College has a very well built sports complex consisting of both indoor and outdoor sports facilities. In the indoor sports complex there is provision for badminton, table tennis, chess, carom, etc. There is a tennis court and provision for volleyball and cricket. In the indoor sports complex there is a state-of-the art multi gymnasium. In addition there is a beautiful tree lined walking path for use by the participants and others.

The indoor sports complex is also used for imparting yoga and other physical exercises to the officer trainees of the Assam Civil Service (ACS) during induction courses as well as during the induction courses of the State Civil Service officers of other North Eastern States.

The institute functions under the administrative control of the Administrative Reforms and Training Department of the Government of Assam and has close link with the Department of Personnel & Training, Government of India.

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